LOGISTICS

 

Statement of Interest: Generators

NCTTRAC is seeking to transfer three (3) MQ Generators (2 ea. 70kw & 1ea. 45kw) and three (3) matched EMAT-5T (F/HVAC) units to interested HPP Sub-Recipients in the TSA-C, D, and E regions.  Sub-Recipients include facilities/agencies that have an executed HPP related agreement with NCTTRAC on file as of March 1, 2019.

The MQ Generator is a mobile trailered power unit system designed to supplement electrical power when needed.  NCTTRAC will make available one EMAT-5T, Integrated Filtration / Heating, Ventilating, Air Conditioning, (F/HVAC) unit (already pre-wired) to accompany each of the three MQ Generators.  An Equipment List is attached as Exhibit (A).

The MQ Generators and F/HVAC units were once components within a BaseX mobile medical unit system that was central to HVAC and power generation operations in a transportable medical field setting.  The intent of this program has exceeded its useful life and is no longer considered a viable response / support system with regard to its original purpose.  The MQ Generators and F/HVAC units are remnant components of this system and are being offered to HPP Sub-recipients in TSA-C, D and E in an “As Is” condition for agency use as needed.

The estimated appraised value for the MQ Generators are:

70kw Generator (VIN: 5SLBG14228L003446) – $3,500.00
70kw Generator (VIN: 5SLBG14279L004316) – $3,500.00
45kw Generator (VIN: 5SLBG14268L003444) – $2,500.00

The estimated repair cost to bring the MQ Generators to a minimally serviceable condition is:

70kw Generator (VIN: 5SLBG14228L003446) – $1,100.00
70kw Generator (VIN: 5SLBG14279L004316) – $1,100.00
45kw Generator (VIN: 5SLBG14268L003444) – $1,100.00

NOTES:

1)   The Trailered MQ Generator(s) and EMAT-5T unit(s) are being offered on an “As is” basis only.  The Receiving Agency agrees to accept the MQ Generators and EMAT-5T units in their current physical and mechanical condition, with all faults whether or not immediately apparent. 

2)   The Receiving Agency agrees upon transfer of assets to neither request nor spend HPP program funds for the repair, maintenance or upgrade of the MQ Generators or EMAT-5T units for the entirety of the period in which the agency holds the awarded assets.

3)   The Receiving Agency will defend and indemnify NCTTRAC, its directors, employees, agents, and representatives (the “Indemnities”) and hold the Indemnities harmless against any damage, claims, suits, actions, liabilities, loss, penalties, costs, and expenses including, without limitation, reasonable attorneys’ fees arising out of or alleged to have arisen from or in any way connected to (i) the use of the equipment by the Receiving Agency, (ii) a breach of any of the representations, warranties, or obligations of this by the Respondent, (iii) any claims (whether founded or unfounded) of any nature or character, or (iv) any actual or alleged negligence or dishonesty of, or any actual or alleged act of commission or omission by the Offeror or any of its employees, agents, representatives or contractors.

Statement of Interest Issued                                                            March 1, 2019
Statement of Interest Viewing (Warehouse)                                 March 6 & 13, 2019
Question Submission Deadline                                                        March 15, 2019
Question and Responses Posting                                                    Upon Receipt
Statement of Interest Submission Deadline                                  March 22, 2019
Notification of Award                                                                        NLT April 19, 2019
Execute Transfer Agreement                                                           On pick up date

The Receiving Agency shall:
  • Sign the Texas Department of State Health Services Non-Expendable Personal Property Report Form (Form GC-11) and Property Transfer Record for the MQ Generator and EMAT-5T F/HVAC unit upon acquisition from NCTTRAC
  • Receiving Agency will contact NCTTRAC if they are no longer interested or able to hold said equipment so proper transfer or disposition can be completed.
NCTTRAC shall:
  • Allow the MQ Generator(s) to remain in the possession of the Receiving Agency until a transfer, disposition, or a termination of transfer agreement.
  • Provide copies of owner’s manuals.

SUBMISSION INSTRUCTIONS

To submit for one or more MQ Generators and matched F/HVAC units, a qualified HPP Sub-recipient agency within TSA-C, D, or E shall complete the attached State of Interest Form. (See RFP Documents tab).  Responses must be received in the NCTTRAC offices no later than 3:00 PM on Friday, March 22, 2019.  Responses must be mailed or hand delivered to the Point of Contact address and identified as Statement of Interest.

SUBMISSION SCREENING, EVALUATION AND SELECTION

Screening Process:

Submissions are initially screened for eligibility and completeness.  The preliminary screening or eligibility criteria requirements include the following:

  1. Submission received on or before the proposal due date and time.
  2. Respondent must qualify as an HPP sub-recipient by having an executed HPP related agreement with NCTTRAC on file as of March 1, 2019.
  3. The original Respondent bears an original signature of the authorized official of the respondent’s organization.
  4. Respondent may not submit more than one proposal in response to this Statement of Interest.
  5. Evaluation Process:

Submissions will be evaluated based on Agency Participation.  NCTTRAC Staff will provide a preliminary rating of agency participation based on how well the submitting agency met the Healthcare Coalition’s performance measures in the current and / or previous Budget Period and whether the submitting agency regularly attend Regional Emergency Preparedness Committee (REPC) or related workgroup meetings.

Selection Process:

A selection panel comprising a group of non-staff disinterested parties will be assembled to review the Statements of Interest(s) and make a recommendation of award for submission to the NCTTRAC Board of Directors.

All questions must be in writing via mail or e-mail by the deadline in the Event Schedule.  Please submit your questions to the Point of Contact.  Answers to questions will be posted here without identifying the agency asking the question(s).

Q.  Are First Responder Organizations eligible to request the generators?

A.  Yes, First Responder Organizations are eligible as long as they have an executed  HPP related agreement with NCTTRAC on file as of March 1, 2019.

Q.  Are the generators currently running and fully operational?

A.  No.  All three generators will need at least $1,100.00 worth of servicing before it can be determined by a tech if the generators will need further servicing before placing them back in service.

Q.  Is it known what specific mechanical issues are related to each generator?  If yes, what kind of repairs are needed on each generator?

A.  It is unknown if there are any specific mechanical issues at this time.  The tech NCTTRAC had come on site stated a thorough tune-up and cleaning would be needed on all units before being able to evaluate if there are any further mechanical issues.

Q.  Are there any known issues with any of the EMAT-5 units?  If yes, what repairs are needed and who is known to work on these units?

A.  At this time we do not know of any known issues with the EMAT-5 F/HVAC units.  When the units were returned to NCTTRAC from being out in the region they were tested by NCTTRAC staff for power and startup.  The units did power up and were showing signs that they were heating and cooling.  NCTTRAC has NOT had a tech onsite to test the units further since being returned.

Q.  Is there an MQ Service center that NCTTRAC has previously used that is familiar with the issues in need of repair and if so, who?

A.  NCTTRAC has a list of MQ Service Centers that are used for our current in-service generators.  The tech that provided the inspection and estimate came off of that list.  NCTTRAC does not have any service history recorded in regards to the generators listed in the “Statement of Interest” since 2012.

 

EQUIPMENT LIST

MQ 70kw Generator Trailer Project

Two each, comprehensive power generation trailer unit(s)

Trailer prime equipment includes:

  • One trailer with installed MQ 70kw Diesel Generator
  • 103 gallon diesel tank

Ancillary equipment and supplies include:

  • One Pre-Wired EMAT-5T (Integrated Filtration / Heating, Ventilating, Air Conditioning) F/HVAC Unit
    • Unit Power Cables (Modified currently for MQ Generators)
  • One spare tire with exterior mount

Total unit acquisition value, at time of purchase, on above items:  $32,000.78.00

MQ 45kw Generator Trailer Project

One each, comprehensive power generation trailer unit

Trailer prime equipment includes:

  • One trailer with installed MQ Diesel Generator
  • 79 gallon diesel tank

Ancillary equipment and supplies include:

  • One Pre-Wired EMAT-5T (Integrated Filtration / Heating, Ventilating, Air Conditioning) F/HVAC Unit
    • Unit Power Cables (Modified currently for MQ Generators)
  • One spare tire with exterior mount

Total unit acquisition value, at time of purchase, on above items:  $27,712.69

The NCTTRAC warehouse is located at the address below.  Deliveries are accepted on Wednesdays or by appointment only.
WAREHOUSE:
4408 Barnett Blvd.
Arlington, TX 76017

Logistics and Transportation Supervisor

Victor Reyes
817-607-7005
vreyes@ncttrac.org

LOGISTICS AND TRANSPORTATION coordinator

Robert Pignatelli
817-607-7013
rpignatelli@ncttrac.org

Role of Logistics Department
  • Maintain medical supplies in a certified warehouse in south Arlington (22,800 Square Feet)
  • Maintain caches for various contingencies in the region including pandemic (HID), Radiological events, CBRNE, Bariatric, Mass Casualty, and EMTF support
  • Maintain EMTF-2 assets and ensure fully operational capability
  • Conduct procurement of medical emergency response supplies for regional partners
  • Coordinate region’s accounting of supplies and equipment purchased through HPP funds by collecting GC-11 forms, organizing, and submitting to DSHS every year and/or as requested by DSHS
Warehouse Facts
  • Radiological detection and identification cache
  • Medical Evacuation equipment cache
  • Mass Fatality equipment cache
  • 6 trailers and 3 generators, with 2 prime mover trucks, 45 suction units, and 4 AEDs
  • 12 Mobile Satellite communications kits
  • HAM and public safety radios and antennas
  • Licensed by Texas Department of State Health Services as a non-pharmaceutical and Medical Device Distributor with medical gas license
  • Personal Protective Equipment (PPE) and Decontamination Equipment
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